An organizational chart is a graph or diagram that indicates the structure of a company. The org chart has the role of illustrating the relationships between jobs and related tasks within the organization. The names and titles of employees are depicted in circles or boxes with lines that link them to departments or other employees. You can quickly tell the structure of the company by looking at the org chart.
Previously, human resource managers were responsible for updating org charts when workers change positions or when they hire new employees. The charts were in the past used by human resource managers, new hires, and business leaders. Business leaders require the org chart during presentations, to determine the possibility of an employee switching job roles or to justify addition or reduction of headcount. A new hire would require the table to learn titles and names of employees in the company and to comprehend their roles in the organizational structure.
Challenges of the traditional org chart
The traditional org chart has several shortcomings. However, the most evident flaw is that it is a static document. Human resource managers hardly remember to update the table, and sometimes they lack time to upgrade especially with the rapid growth of organizations and regular change in headcount. With the traditional org chart, every changed or added job position requires a manual edit and distribution to all the employees. The conventional org chart also faces difficulties in adjusting to the progressive and more creative organizational structures.
Benefits of the modern org chart
Thankfully, emerging technology has made things better than before. Organizational charts have joined the digital age. The modern organizational charts have better features and can do more than the lines and diagrams. The current corporate chart software is a cloud-based program that saves every edit in real time. The software enables other internal systems in the organization to sync data. Therefore, the human resource manager does not necessarily have to be the only one who can update data. The software also enables managers and employees to log in the app and make necessary changes.
Cloud technology enables the new organizational chart to be more user-friendly than before. Employees can access data stored in the software anytime of the day and from any smartphone, desktop, notebook, or laptop. Some software has a feature of work schedule and vacation, which makes it easy to know the best time to contact someone and their backup when the employee is out. The chart has suddenly become an essential resource for companies because it is part of day-to-day activities in the firm.
Remote employee engagement
The org chart software is one of the ways that businesses can incorporate a virtual team together. Being remote no longer implies being alone. The software enables employees to connect with each other by quickly finding the employee they require through the software.
Workers spent several hours trying to find people and information. The org chart software enables people to find the person they want even if they are not sure of the person. For instance, an employee in the marketing department can easily find another in the finance department even if they don’t know the person.
You will realize incredible results when you engage employees and connect them in various ways. Companies need to invest in org chart software to discover the benefits. Also, ensure that you invest in the right software based on the organization’s needs.