HR Software: Tips in Choosing a New HR Software System
Before most human resource information technology specialists and systems were highly involved with an HR software evaluation, but software-as-a-service (SAAS) changed the traditional methods used in the past. So it is very important to equip yourself with the right knowledge and understanding before engaging on such project. Be guided accordingly and before choosing a new HR software system, you can check these successful tips for HR software system evaluation.
Firstly, it is required to have a good plan and strategy. If you don’t have any plans yet, create one, and get away from high-volume text documents often used with high-level presentations in conveying the actual strategy to your upper management. Using a collaborative software in creating the strategy is better than sending e-mail documents. Without a concrete plan, it is likely that the chosen software may not perform well as expected, and the process will need to be repeated again sooner than also expected. Second, you need to have the proper and adequate resources, and having the correct team is crucial. Do not fail to include the stakeholders in the process of decision-making, as well as identify non-HR staff needs and considerations, since they also use HR software systems for other related transactions vital to your business. It is also advised to consider hiring an external consultant for assisting you in explaining and seeking the most effective methods for developing the correct strategy, creation of vendor list, and identification of requirements to match vendors and the demo.
In discovery sessions, it is important to include all areas which are functional and make sure to elicit all of the requirements needed for the new HR software system, focusing only on unique processes that are hardly met by all vendors. For any future corporate changes, you may also consider setting global functionality so that the final system you’ll choose will be modifiable. Not all companies use newer technologies, so you need to focus on the leading edge technology covering the more advanced forms of mobile technology, social media and direct access. Do not just rely your final decision basing on the system demo, utilize decision drivers such as vendor viability and technology drivers to guide you accordingly. In vendor viability driver, consider the functionality, usability, return of investment (ROI), ease of integration, and operational effectiveness of the new HR software system presented, whereas for technology driver consider configurability, scalability, service and support, business segmentation, and global capabilities. Selecting the best HR software system is less complicated as long as you do some market research to be properly guided in your final decision-making.
Citation: Practical and Helpful Tips: Options