Tips on Becoming a Master of Presentations
Developing an effective presentation has no secrets, you have to establish a clear objective, plan and organize your materials and use the right visual aids. You need to know your objectives first to have a successful presentation because your objectives will drive your presentation and move your audience toward your end goals. Your end goals may either result to your attendees taking a particular action, adopting a new perspective or responding to the facts and information. For you to establish and meet these goals, careful planning is required and proper identification of your objectives because these are the foundation of the content, organization and visual aids of your presentation.
It is also important to consider the needs and expectations of your audience, aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. Understanding the needs and expectations of your audience enables selecting appropriate points of emphasis in your presentation, developing a useful level of detail, choosing and preparing appropriate visual aids, and creating a tone that is sensitive to your audience’s circumstance. Your next step is planning and organizing of your presentation materials in order to help you tailor your approach, and choosing the right visual aids allow you to build effective one-way or two-way communication to your audience. When it comes to planning your material, do not wait to prepare your presentation, take note ideas that come to your mind right away, having an outline is helpful, as well as analyzing your audience and choosing appropriate presentation style and visual aids.
It is important to prepare effective displays or visual presentation by making it simple and avoid using fancy design, characters or logos that can shift the attention of your audience from the important things you need to let them know. Ensure that you have a readable material by using at least a 24-point font so that everyone in the room can clearly read your material, and avoid using a photocopy of a standard printed page as a display. Limit your material to eight lines in every slide share and keep the number of words in a minimum level. It is better to sacrifice content for legibility because having good contents that are not readable is just useless. Don’t use a lot of curves in your text, rather use easily readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Don’t fill up the slide share, use light letters such as white or yellow on a dark background like dark blue or navy green, and use equations sparingly.
If you want to give out handouts, use a wide format printer for you to use bigger sheets of paper for a more interesting look and you can use them as a backdrop as well. You can use digital materials such as Powerpoint presentations for a more advanced and state of the art presentation.
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